Wake County Public School System hiring Administrator in Raleigh, North Carolina, United States | LinkedIn (2024)

OverviewPOSITION TITLE (Oracle title)ADMINISTRATOR

WORKING TITLEProject Enlightenment Administrator

SCHOOL/DEPARTMENTOffice of Early Learning- Project Enlightenment

LOCATIONProject Enlightenment

PAY GRADEAdministrator Band 4

FLSA STATUSExempt

ELIGIBILITY FOR EMPLOYMENT CONTRACTNo

WORK WEEK SCHEDULEMonday-Friday (occasional evenings and weekends) Position is not available for a Hybrid Telework workweek

Position PurposeEnsures financial and programmatic compliance for selected departments or divisions within the Wake County Public School System (WCPSS). Understands, interprets, and applies specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and preparation of fiscal reports.

MINIMUM QUALIFICATIONS:KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Extensive knowledge of generally accepted accounting principles and knowledge of governmental accounting principles;
• Extensive knowledge of federal, state, and local budgeting and finance requirements;
• Considerable knowledge of Microsoft Office, specifically Microsoft Word and Excel; Google Apps;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Effective time management skills;
• Ability to perform complex accounting functions, analysis, and office operational procedures;
• Ability to work effectively without close supervision;
• Ability to organize and coordinate a variety of responsibilities efficiently, accurately, and within guidelines including management of deadlines;
• Ability to supervise non-certified staff;
• Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree in accounting, business, or related field; AND
• Four years of professional experience in accounting, budgeting, or related area.

An equivalent combination of relevant education, training, and experience which provides the knowledge, skills, and abilities necessary to successfully meet the essential duties of the position may be considered.

CERTIFICATION AND LICENSE REQUIREMENTSNone PREFERRED QUALIFICATIONS

• Experience using Oracle business applications;
• Knowledge of public-school accounting procedures and systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinates and monitors daily logistical and operational phases of Project Enlightenment.
• Coordinates custodial, maintenance, renovation, requests for building use, safety inspections, workers’ compensation, First Aid Response Team, licensing issues and security concerns for the Boyan Avenue facility and grounds, including but not limited to Maximo, contract custodial services, maintenance and building issues, telephones, and historic district requests and permits.
• Assists, as directed, in activities to seek, secure, develop, implement, and administer grants, contracts, and other supplemental resources that support Project Enlightenment’s annual operating costs.
• Oversees accounting, purchasing, and contract development, as assigned by the Director.
• Prepares periodic financial and budgetary reports and analyses for Project Enlightenment and for distribution both within WCPSS and external funding agencies.
• Oversees and expedites the preparation and processing of contracts and financial transactions, including any required bids.
• Assists in the formulation and administration of policies and procedures for the accounting and auditing functions within departments and/or divisions.
• Monitors finance and budget deadlines, works with appropriate staff to prepare for deadlines and to close out the fiscal year.
• Evaluates contracts and payroll costs within departments and/or divisions to make recommendations for increased fiscal efficiency.
• Monitors grant funding, self-support funds, spending cycle timelines, and reviews project amendments to ensure compliance with federal, state, and local regulations.
• Assists in the development of future budgets and reviews business cases for fiscal accuracy.
• Assists with the caregiver and educator workshop registration process.
• Provides training to departmental staff on fiscal processes, as needed.
• Meets regularly with department leadership to report and discuss current departmental financial status and to provide input for planning based on identified trends and/or changes over time.
• Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTSThis position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 6/2024

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.